Preparing for School Year 2019-2020

Two Boys look at welcome packet

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Opening of School 2019-2020 Schedule

Some important dates to remember:
July 1 Complete medical forms as directed
July 15 MBS Direct online bookstore opens
July 29 Non-residential preseason practice begins for varsity and middle school girls' soccer, football, and volleyball*
August 9-11 Preseason Residential Practice for Day and Boarding Students playing Varsity Football, Volleyball, and Varsity Girls' Soccer*
August 13 Proctors arrive
August 15 Middle School New Family Gathering
August 16 New boarding student move in (Upper and Middle School) and new** Upper School student orientation
August 17 All student (Middle School and Upper School) orientation
August 19 First day of classes

* All medical forms and the baseline concussion test must be completed, before an athlete can practice.
**Includes all 9th graders, even those who attended SAS Middle School

Summer Reading Requirements

Every student is expected to read a Grade Level Book and at least one Book Club Book. More information is available on the Summer Reading site.

2019 Orientation Schedules

Students should be in school dress for all scheduled activities.
Items in italics are for boarding students only.

All parents are welcome to join us for a Parents' Reception on Friday, August 16 from 3:00 PM - 4:45 PM at Ayres House, the home of Head of School Karl Sjolund and his wife, Susan.

Middle School Students & Parents - Aug 15 and 17, Boarders only on Aug 16

THURSDAY, AUGUST 15 Middle School New Family Gathering

5:30 PM – 6:15 PM Campus Tours (optional), Wade Hall Commons

6:15 PM – 7:00 PM Middle School New Family Gathering (optional), Agee Library
This event is primarily intended as an opportunity for new families to meet teachers and administrators, ask any questions, and become more comfortable on campus. There will be snacks, but dinner will NOT be served. We welcome new 8th grade boarding families to attend, but we will offer a condensed version of this information on the afternoon of Friday, August 16.

FRIDAY, AUGUST 16 8th Grade Boarding Families only

9:00 AM – 11:30 AM 8th Grade Boarding Move-In, Residential House

10:00 AM – 11:00 AM Optional Tour, departs Robinson Dining Hall

11:30 AM – Noon Residential Meetings, House Common Room

Noon – 1:00 PM Lunch for Students and Parents ,Robinson Dining Hall

Reminder of day is with new Upper School students and parents.

SATURDAY, AUGUST 17

Please bring school supplies to place in locker and a small backpack containing a water bottle.

10:00 AM – 10:15 AM Coffee Gathering (optional)McCrory Lobby

10:15 AM – 10:30 AM Middle School Students & Parents Meeting, McCrory Hall
Welcome by Head of School Karl Sjolund

10:30 AM – 11:00 AM Middle School Parent and Student Advisory Group Meetings, Various Locations

11:00 AM – Noon Middle School Students Remain with Advisors

11:00 AM – Noon Various Offices and Services Open, Various Locations
Take the opportunity to familiarize yourself with opportunities, services, and offices on campus (see below).

Parents are free to depart at any time and are encouraged to depart by noon. Student Activities continue.

Noon – 1:00 PM Middle School Student Cookout, Wade Hall Patio

1:00 PM – 4:00 PM All-School Gathering and Orientation Activities, McCrory Hall
Orientation Activities include tech training, photos, and grade-level activities

4:00 PM Day Student Pick-Up, Gym Parking Lot  

MONDAY, AUGUST 19

8:00 AM School Begins, St. Andrew’s Chapel

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on Saturday 11:00 AM - Noon, parents are encouraged to visit these areas to learn about various opportunities, offices, and services on campus.  (See map.)

Afternoon Programs, Agee Library
Athletic Director Rob Zeitler and Afternoon Program Coordinator Burki Gladstone are available to answer questions about our Afternoon Programs.

Private Music Lessons and Sewanee Symphony Orchestra Participation, Agee Library
Music Director J.R. Ankney will be available to answer questions about scheduling private music lessons and/or participating in the Sewanee Symphony Orchestra.

Billing, Allowances, Activity Fees, & School Store, Simmonds Conference Room & Lion’s Den
The Business Office staff will be available to answer questions about tuition billing, allowances, and activity fees. Stop by our school store to purchase SAS gear or school supplies.

Health Questions, Medications, Counseling, etc., Health Clinic
Counselor/Counseling Services Coordinator Vienna Cornell and nurse Melissa Gilliam welcome parents who would like to meet our Health Center staff. Parents of boarding students who are on prescription medications must check in with the Health Center to discuss protocol for dispensing medications.

Technology, Technology Lab
Educational Technology Coordinator Viva Reynolds and Computer Support Technician Ray Val will answer questions about your child’s technology needs and help you to use ParentsWeb (grades and academic information), FACTS (financial accounts), and MAGNUS (medical information), and subscribe to SASweb calendars.                                                                           

New Upper School Students & Parents, including ALL 9th Graders - Aug 16-17

FRIDAY, AUGUST 16  
The morning is for NEW boarding families only. New day families should arrive by 1:00 PM.

9:00 AM – 11:30 AM Move-In, Begin at Gym Turn-off
Proctors will be at the Welcome Table at the turn-off to the gym where you will receive a campus map, your housing assignment, the name of your house parent, a schedule for the day, and a nametag before proceeding to your house for move in. Staff will be available for assistance. Your books will have been delivered to your room.

10:00 AM – 11:00 AM Optional Tour, departs Robinson Dining Hall

11:30 AM – Noon, Residential Meetings, House Common Rooms

Noon – 1:00 PM Lunch for Boarding Families, Robinson Dining Hall

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12:45 PM NEW DAY FAMILIES ARRIVE

1:00 PM – 1:30 PM New Upper School Families & 8th Grade Boarding Families Meeting, McCrory Hall
Welcome by Head of School Karl Sjolund. Day students will receive their campus map, schedule for the day, and advisor’s name and advisory meeting time.

1:30 PM – 3:00 PM Scheduled 20-minute Individual Advisory Meetings for Students & Parents
See your personalized schedule for the exact time and location. Your advisor will give you your class schedule, locker number, and combination. Eighth grade boarders and their parents will meet with Middle School Coordinator Rachel Malde.

1:30 PM – 3:00 PM Refreshments / Information, Wade Hall Commons / Various Locations

During unscheduled times, parents are encouraged to familiarize themselves with various opportunities, offices, and services on campus (see below).

3:00 PM – 4:45 PM Students Participate in Orientation Activities, Quad

3:00 PM – 3:15 PM Learning Resources Center Presentation for Parents (optional), Wade 113
Learning Resources Coordinator Kim Perkins and Academic Dean Kelley Black will speak with parents about the services offered by the LRC, including training in time management, organization, and other study skills; providing Student Action Plans for students with diagnosed learning differences; coordinating the peer tutoring program; and supporting students to be independent, successful learners. Following the presentation, boarding parents may sign up for 10-minute consultations. Day families are encouraged to make an appointment for the coming week.

3:00 PM – 4:45 PM Parents’ Reception, Ayres House
Join Karl and Susan Sjolund at the Head of School’s home for refreshments.

3:15 PM – 4:45 PM Scheduling and Other Academic Information, Bishop Bratton Offices
Assistant to the Academic Dean Shawna Midgett is available to answer questions about class schedules and/or book orders.

4:45 PM – 5:00 PM Boarding Student and Parent Farewell, Quad

5:00 PM All parents and day students depart

5:30 PM – 6:30 PM Cookout for Students in Residence and Residential Faculty, Quad

Boarding students will have a programmed evening.

---- FRIDAY Open 1:30 PM – 3:00 PM

Afternoon Programs, Agee Library
Athletic Director Rob Zeitler and Afternoon Program Coordinator Burki Gladstone are available to answer questions about our Afternoon Programs.

Private Music Lessons and Sewanee Symphony Orchestra Participation, Agee Library
Music Director J.R. Ankney will be available to answer questions about scheduling private music lessons and/or participating in the Sewanee Symphony Orchestra.

Billing, Allowances, Activity Fees, & School Store, Simmonds Conference Room & Lion’s Den
The Business Office staff will be available to answer questions about tuition billing, allowances, and activity fees. Stop by our school store to purchase SAS gear or school supplies.

Health Questions, Medications, Counseling, etc., Health Clinic
Counselor/Counseling Services Coordinator Vienna Cornell and nurse Melissa Gilliam welcome parents who would like to meet our Health Center staff. Parents of boarding students who are on prescription medications must check in with the Health Center to discuss protocol for dispensing medications.

Technology, Technology Lab
Educational Technology Coordinator Viva Reynolds and Computer Support Technician Ray Val will answer questions about your child’s technology needs and help you to use ParentsWeb (grades and academic information), FACTS (financial accounts), and MAGNUS (medical information), and subscribe to SASweb calendars.

SATURDAY, AUGUST 17 STUDENTS ONLY

8:00 AM – 9:00 AM Breakfast for Boarding Students, Robinson Dining Hall

NOON – 1:00 PM All Upper School Student Cookout, Quad

1:00 PM - 4:00 PM All-School Gathering and Orientation Activities, McCrory Hall
Orientation Activities include tech training, photos, and grade-level activities.

4:00 PM Day Student Pick-Up, Gym Parking Lot

Boarding students will have a programmed evening.

SUNDAY, AUGUST 18 Programming for boarding students, only. Day students should not be on campus.

MONDAY, AUGUST 19 School Begins at 8:00 AM, St. Andrew’s Chapel

Returning Upper School Students & Parents - Aug 17

FRIDAY, AUGUST 16

3:00 PM – 4:45 PM  Parents’ Reception (optional), Ayres House
Returning parents are invited to help us welcome our new families by joining us for a new parents’ reception at the home of Head of School Karl Sjolund and his wife, Susan.

SATURDAY, AUGUST 17

8:00 AM – 9:00 AM Breakfast for Boarders and Residential Faculty, Robinson Dining Hall

8:00 AM 10:30 AM Move-In, Begin at McCrory
Proctors will be at the Welcome Table at the turn-off to the gym where you will receive your housing assignment, a schedule for the day, and a nametag before proceeding to your house for move in. Staff will be available for assistance. Your books will have been delivered to your room.

10:00 AM – 11:00 AM SENIOR PARENTS’ Meeting, Spencer Room
Director of College Counseling Dan Monahan will discuss the specifics of filing college applications, getting test scores and recommendations, changes to applications and FAFSA, and ups and downs of the senior year.     

11:00 AM – Noon  Scheduled 10-minute Individual Advisory Meetings for Students & Parents 
See your personalized schedule for the exact time and location. Your advisor will give you your class schedule, locker number, and combination.

11:00 PM – Noon During unscheduled times on Saturday, parents are encouraged to familiarize themselves with various opportunities, offices, and services on campus (see below). Parents may depart whenever they are finished and are asked to depart by noon.

Noon All parents still on campus are asked to depart.

Noon – 1:00 PM Upper School Student Cookout, Quad

1:00 PM – 4:00 PM All-Student Gathering and Orientation Activities, McCrory Hall

4:00 PM Day Students depart

Boarding students will have a programmed evening.

----------------------------
on Saturday 11:00 AM - Noon, parents are encouraged to visit these areas to learn about various opportunities, offices, and services on campus.  (See map.)

Afternoon Programs, Agee Library
Athletic Director Rob Zeitler and Afternoon Program Coordinator Burki Gladstone are available to answer questions about our Afternoon Programs.

Private Music Lessons and Sewanee Symphony Orchestra Participation, Agee Library
Music Director J.R. Ankney will be available to answer questions about scheduling private music lessons and/or participating in the Sewanee Symphony Orchestra.

Billing, Allowances, Activity Fees, & School Store, Simmonds Conference Room & Lion’s Den
The Business Office staff will be available to answer questions about tuition billing, allowances, and activity fees. Stop by our school store to purchase SAS gear or school supplies.

Health Questions, Medications, Counseling, etc., Health Clinic
Counselor/Counseling Services Coordinator Vienna Cornell and nurse Melissa Gilliam welcome parents who would like to meet our Health Center staff. Parents of boarding students who are on prescription medications must check in with the Health Center to discuss protocol for dispensing medications.

Technology, Technology Lab
Educational Technology Coordinator Viva Reynolds and Computer Support Technician Ray Val will answer questions about your child’s technology needs and help you to use ParentsWeb (grades and academic information), FACTS (financial accounts), and MAGNUS (medical information), and subscribe to SASweb calendars.

SUNDAY, AUGUST 18 Programming for boarding students, only. Day students should not be on campus.

MONDAY, AUGUST 19

8:00 AM School Begins, St. Andrew’s Chapel

Answers to Your Questions

Enrollment/Re-enrollment

When your contract and tuition deposit are received by the school, you will receive information on completing the enrollment process. Most of enrollment is done online through our Parents Web system. After logging in to Parents Web (here are the instructions), go to Family Info -> Enrollment/Re-enrollment to complete the process. Be sure to complete submission by reviewing and submitting the packet. You will receive an email indicating confirmation that the process is complete.

Questions? Contact Assistant to the Academic Administrators Shawna Midgett, 931.463.2139.

Medical Forms & Physical Requirements

SAS contracts with MAGNUS Health to handle all student medical records. Once a child is enrolled, an email is sent to the family with instructions for completing this process. Students are required to have an annual physical exam. Required health forms include:

  • Updated immunizations (to be signed by health care provider). Required immunizations are based on American Academy of Pediatrics recommendations.
  • Annual Physical exam (to be signed by health care provider).
  • Front and back copy of current insurance card and pharmacy card if applicable.
  • State required concussion information form and release.
  • State required sudden cardiac arrest information form and release
  • Release to play sports (to be signed by health care provider).
  • Vital health record (health history).
  • Release for over the counter medications and consent to treat.
  • Other forms requiring electronic signature based on your answers to some questions about asthma food allergies, diabetes, or seizures.

Before July 1, you should complete all Magnus forms which can be completed on-line.

The Physical Exam, Participation in Sports form and Immunization forms must be downloaded from the MAGNUS website under your students' account. These forms should be completed by your health care provider and scanned, faxed, or mailed back directly to MAGNUS. They are due one week after the anniversary of your student's last physical exam. (For example if the last physical was done 9-2-18 this year's physical, sports and immunizations are due by 9-9-19).

To return your forms via a mobile device:

  1. Access your Magnus account from your mobile device's web browser
  2. Click Complete Now beside your student's name
  3. Choose the requirement that you need to complete
  4. Select Turn it In
  5. Choose the Upload option button
  6. Then snap a photo of your document. You will be able to view that document by clicking View Answer.

Please be sure that you have updated your mobile device. For Android users, you will need 4.4 version or higher. For iOS users, you will need version 5 or higher.

The quality of the photo depends upon the device you are using and not something that Magnus Health can troubleshoot at this time. You may need to adjust settings, contrast, or lighting.

Questions? Contact service@magnushealthportal.com or 1.877.461.6831. Student health questions should be directed to the SAS Health Center or 931.598.5651, ext. 2126.

Supply Lists

6th Grade Supply List

7th Grade Supply List

8th Grade Supply List

Upper School Supply List

School supplies are available in the school store. Boarding students will have scheduled van runs for shopping.

Please note that non-marking tennis shoes should be worn in the gym. This would include PE class and pick-up games.

Questions? Contact Assistant to Academic Dean Shawna Midgett, 931.463.2139.

Fall Athletes

If you plan to participate in fall athletics, contact the appropriate head coach to make them aware that you will be on their team, to get the summer workout, and to get information about when practice begins. Some teams will begin practice well before school starts.

Cross Country (Gr 6-12) David Prehn
Golf (Gr 8-12) Stephen Thomas
Football (Gr 6-12) John Hargis
Mountain Biking (Gr 6-12) Speed Baranco
Girls’ Varsity Soccer (Gr 9-12) Harrison Camp
Girls’ Middle School Soccer (Gr 6-8) Margot Burns
Varsity Volleyball (Gr 9-12) Rob Zeitler - Workout

Be sure your enrollment deposit is in, your payments are up-to-date, and all registration materials, especially your physician-signed athletic physical form are in by July 29. 

If you will be in or near Sewanee for any or all of the summer, plan to attend Strength & Conditioning workouts MWF, 4-5:30 p.m.

Questions? Contact Director of Athletics Rob Zeitler.

Athletes cannot practice until all registration and medical forms (see Medical Forms & Physical Requirements), the concussion baseline test, and enrollment deposits are in. Please have this completed by July 22.

NON-BOARDING PRESEASON
Boarding students are not expected to begin until boarding pre-season, but are welcome to join non-residential practice if they can find housing in the area. See coach communications or the calendar for start dates.

PRESEASON RESIDENTIAL CAMP, August 9-11

Varsity Football, Varsity Volleyball, and Varsity Girls’ Soccer athletes (day and boarding) will move onto campus for three days of preseason residential camp on Friday, August 9 at 8:30 a.m. Registration will be at the gym. At 9 a.m. there will be a meeting for players and parents. At the end of camp, boarding students may remain in residence.

Questions? Contact Director of Athletics Rob Zeitler, 931.463.2147 or view the summer sports communication.

Purchasing Text Books

Families are expected to purchase their child's books from MBS Direct before the school year begins. THE MBS Direct online bookstore opens on July 15. Boarding students may have books shipped directly to the school. Only books purchased through MBS will be eligible for buy-back at the end of the school year.

Questions? Contact Assistant to Academic Dean Shawna Midgett, 931.463.2139.

Technology and What You Need to Bring

St. Andrew’s-Sewanee will implement a new “Bring Your Own Technology” (BYOT) program for Upper School students in the 2019-2020 school year. Upper School students will be responsible for providing their own devices, compatible with G Suite for school.

Trying to decide whether or what kind of electronic devices to bring to campus? Perhaps this will help.

Dress Code

The SAS dress code emphasizes neatness, cleanliness, and modesty, while still allowing a wide range of clothing choices. Different occasions, whether that be formal occasions, work, school, athletics, or play, have varying expectations. View the Dress Code here. The first Formal Dress day in 2019-2020 will be the signing of the Honor Code on Wednesday, August 21, 2019.

Starting the Academic Year Right

Academic Dean Kelley Black has assembled tips for helping students to start the year off right.