Boarding Student Policies

Allowance

The school recommends an allowance of $20 a week for a boarderʼs personal spending needs. The fee for this account is reflected in the tuition contract and will be included in billing statements. The allowance account functions as a debit account. Any balance remaining at the end of the school year will be applied to the final monthʼs bill. Credit balances may be applied toward the following year for returning students or refunded.

International Students

In addition to a regular faculty advisor, the International Student Coordinator will help international students with problems concerning visas, contact with agencies, and personal matters.

Automobiles: International students may not keep a car on campus or in the surrounding area.

Weekends: International students who wish to take long-term leave (such as overnight or weekend leaves) must obtain permission from their parents/guardians or request in advance special permission from the Dean of Students or the International Student Coordinator. 

Vacations: Parents/guardians are responsible for their children during long vacation breaks. Students may be invited to visit American families of our day students in the local community or our boarding students who live close by on weekends and extended vacations. Parent/guardian permission for vacation plans is required for all international students before extended vacations. If an international student decides to travel in the U.S. during vacations, the student must have an adult (non-college student who is 21 years old or older) who lives in the U.S. to act as guardian during the vacation period. This guardian will be expected to provide for the student’s needs during the vacation, including those arising from emergencies. The student’s parents/guardians must approve the choice of guardian, and the parents/guardians will need to provide written permission to the school.

Laundry

Laundry facilities are provided in each residential building. Washers and dryers are free of cost.  Students need to provide laundry detergent.

Daily Wellness Check-In

On school days (Monday-Friday), boarding students must complete a wellness check in the Health Clinic by 8:30 a.m. On weekends (Saturday-Sunday), boarding students must complete a wellness check in the Health Clinic at 11:30 a.m.

Night Study Hours for Boarding Students

On Monday through Thursday, students should be in their residential houses for floor checks by 7:15 p.m. On Sunday, students should be in their residential houses for floor checks by 7:00 p.m., before attending Compline.

Boarding students will study in their residential houses or house study/common room if on supervised study. The house parent or assistant will be present during study hours to maintain quiet in the residential house and assist students as needed and able.

“Lights out” is at 10:30 p.m.  Students who are diligent during study hours but who still have work to do (or who may be returning from athletic competitions, for example) may ask the house parent or assistant on duty for “late lights,” an extra hour of study time lasting until 11:30 p.m.

Students who do not use study hours productively or responsibly will work with their house parents and advisors on a study plan that will help them study more efficiently and effectively during study hours. If the study plan does not appear to be working, then the house parents or assistants may at their discretion take other measures, such as requiring the students to:

  • Be seated at their desks studying with books open
  • Have room doors open
  • Have all necessary books and materials for completing assignments on hand by 7:30 p.m. 
  • Move to the study room to work

Repeated misuse of computers, cell phones, or other forms of technology during study hours will result in loss of technology privileges for an extended period. Students may not sleep during study hours unless they are ill and/or have been given special permission to sleep by the house parent.

Use of cell phones during study hours or after lights-out (without special permission) is not allowed. Cell phones may not be visible, audible, or on vibrate (for use in text messaging) at this time. If a student breaks this rule, the phone will be confiscated. 

Residential Life

House parents and proctors are responsible for residential house life and are available to help with residential problems as they may arise.

Except for approved special events, girls’ residential houses are off-limits to boys and boysʼ residential houses are off-limits to girls. Students may not sit in residential house windows.

  • All rooms are furnished with beds, dressers, and desks which should not be removed from the student’s room.
  • Students are encouraged to bring posters and other items to decorate their rooms. 
  • There will be a room inspection every school night to see that all rooms are neat.
  • Students are urged to lock their rooms when they leave (but may never lock themselves in -- this will be treated as a bounds violation).
  • A television and microwave oven are provided for student use in the common room of each residential house.
  • Common room furniture must remain in that room.
  • Music is welcome in residential house rooms but may not be played at a volume that disturbs others in the community. Headphones/earbuds are encouraged.
  • Students are not allowed to have televisions or monitors over 25 inches in their rooms.
  • Students may not arrange their rooms or hang items in such a way as to obstruct full view of the room from the door.
  • Pets are not permitted in the residential houses. (Occasional exceptions may be made for a fish or a small caged animal if it is pre-approved by the house parent.)
  • Beer cans and bottles, wine or liquor bottles, pornographic materials, and offensive posters or symbols are not allowed in the residential houses.
  • Posters displaying tobacco products, alcohol, illegal drugs, anything of an explicit sexual nature, or anything deemed inappropriate by the house parent or Dean of Students are not allowed.
  • No cooking appliances, such as hot plates, toaster ovens, or microwave ovens, are allowed in residential house rooms.

Each student is responsible for all furniture and fixtures in their residential house room, as well as for the condition of the room itself. Furniture may not be stacked in or removed from the room to which it belongs. Students should not remove screens from their windows and will be charged for rehanging/replacing screens. If two students are living in the room, the charge to rehang or replace the screen will be split between the two students unless one of them accepts responsibility for the screen being removed or damaged. Breakage or damage to the room or any school property in the room should be immediately reported to the house parent or Dean of Students, and students will be charged for the damage. Students may not write or draw on walls or other surfaces; nor may they use nails and screws or tamper with light fixtures or smoke detectors. Rooms will be checked periodically for damage, and occupants will be charged for any repairs that are needed. At the beginning of each vacation and at the end of the school year, students will be expected to clean their rooms thoroughly. Those who do not do so will be placed on campus confinement until the room is acceptably cleaned and/or be charged an additional cleaning fee of $50. Graduating seniors should take all their belongings with them when they leave after Commencement. The student storage lockers are only for returning students. These lockers are not climate controlled.

Room keys are issued to all boarding students. Students in several residences will also be issued fobs for the residential houses. Key replacement will cost $25 and fob replacement will cost $40. There will be a $100 charge for rekeying doors. These fees will be charged to the student’s account.

WHOM TO CONTACT

Main Number 931.598.5651*
Weekend/Union 931.598.5653*
Administrator-on-Call 931.636.4720

*Links to dial-by-name option and emergency contact

For general new and returning student concerns, student activities, and travel, contact:
Geoffrey Smith
Dean of Students 

GENERAL QUESTIONS
Shawna Midgett
Asst. to the Academic Dean

ACADEMICS
Kelley Black
Associate Head of School/Academic Dean

Rachel Malde
Middle School Coordinator 

ADMISSION
Derek Perkins
Director of Admission & Financial Aid

ATHLETICS
Rob Zeitler
Director of Athletics

COVID ISSUES
Dan Monahan
COVID Coordinator

HEALTH SERVICES
Melissa Gilliam
Director of the Health Clinic

RELIGIOUS LIFE 
Molly Short
Chaplain

COMMUNICATIONS/WEBSITE
Sherri Bergman
Director of Communications & Marketing